Nowadays, emails have become a crucial part of our day-to-day errands. It enhances the way we send messages and communicate. However, if you spend almost half of your working time trying to sort out and organize your inbox, the email hacks below should help.
- Labels and Folders: Organize your inbox by categorizing or labelling your emails. This not only makes it visually appealing but also cuts down your reading time. Creating folders for specific senders or topics allows you to locate and access relevant emails quickly.
- Create Rules: Take email organization a step further by creating rules. Just like assigning labelled boxes for storage, rules automatically direct incoming messages to designated folders or labels based on your preferences. This ensures that emails are sorted without manual effort.
- Canned Email Responses: Save time when sending repetitive responses by using canned email responses. Create templates for common messages, personalize them by adding recipient names and greetings, and send them with a few clicks.
- Use Mobile Applications: Stay connected even when you’re away from your desk by installing an email application on your phone. With real-time access to your emails, you can manage your inbox, reply to messages, and perform email tasks conveniently.
- Avoid Email Subscriptions: Be cautious when interacting with pop-ups or offers that may lead to unwanted email subscriptions. Unintentional subscriptions can clutter your inbox. Regularly review and unsubscribe from unnecessary subscriptions to prevent additional emails.
By implementing these time-saving email tricks, you can streamline your email management process and reclaim valuable time for more critical tasks.