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virtual assistant working efficiently

Tips on How to Work with Virtual Assistants Efficiently

So you’ve decided to hire a virtual assistant to help you run your enterprise. You sit down with them, tell them what you want them to do, and when they come back to you, you’re less than impressed.

Why is that? Well it’s because your VA isn’t a plug-and-play solution to your business. You’re going to need proper communication and a good relationship with your VA in order to get the most out of your newest hire.

Luckily, there are steps you can take to do just that. Here are a few things to keep in mind as you make the most out of the individual you just brought into the fold:

#1 Your VA works remotely

Remember that your VA may not have the same timezone as you. If you want to be on the same page, you’re going to have to set a time where you’re both in a working mood.

#2 Establish your mode of communication

Sometimes, purely communicating by e-mail can have its fair share of miscommunication. You’re going to have to find a way to talk to your VA in real time, be it instant messaging, an online bulletin board such as Trello or Slack, and most importantly—voice communication, be it by phone or on Skype.

#3 Test your VA’s mettle

Not every VA was created equal. You’ll have to take the time to learn what they’re good at, and exactly how their skill set can be applied. Giving them a wide variety of tasks early on is a great way of gauging how you can best use their talents in the long run.

#4 Give clear instructions

If you want your VA to do a good job, then you’re going to have to be very specific when you assign them their tasks. If you need to give them an outline of what you need done, take the time to do it. If you’re unsure if they’re on the same page, ask them if they understand the request, or ask them to give you their plan of action, so you know if they understood you.

#5 Provide proper feedback

For a VA to continue doing a good job, or to turn a bad performance around, your feedback is key. Compliment your VA for a job well done, but be sure to highlight exactly what you liked about their work so they can replicate those points or even build upon them in the future. Conversely, if you don’t like the results, tell your VA why instead of a simple “I don’t like it”. Going the extra mile and giving them points for improvement will get you more favorable results sooner.

Marco de Leon
Marco de Leon About the author
Marco de Leon is our resident wordsmith. Whether it’s spinning scintillating stories or penning poignant poetry in his spare time, Marco takes great pride in his attention to theme and overall narrative. And when it comes to blogging and web content creation, Marco doesn’t rest until he knows he’s worded something just right for the targeted audience. What does Marco do when he’s not writing copy? More writing! He’s a dedicated e-Sports journalist for the biggest game in the world, League of Legends. But if he had to pick three things to do if he didn’t write, it would definitely be dancing, rapping, or bar-tending.

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